Office Operations Coordinator

About Gemic

Gemic is a global business consultancy operating out of New York, Helsinki, Berlin, London, Toronto, and Abu Dhabi. Powered by systems thinking and the social sciences, we help the world’s leading companies to grasp shifts in culture, industry, and technology, while defining opportunities for meaningful innovation and growth.

We’re looking for an Office Operations Coordinator to join our New York office (to be located in Brooklyn*) and global Operations team. This is a newly created position to support our rapidly growing business. 

The right candidate is a proactive, hands-on and service-minded Office Operations and Facilities Manager; someone who finds joy in crafting a sense of community and fostering inclusion and belonging. Our new Office Operations Coordinator will play a critical role in establishing an efficient, smooth-running operation at our New York office, managing special projects/events, and promoting a vibrant company culture.  

*Note: We are in the construction process of an office space located in Downtown Brooklyn.  Until construction is complete, the position will be work-from home but this position will NOT be remote long term. 

About the Role

Key Responsibilities

  • Ownership of client and employee experiences such as coordinating logistics for client meetings (catering, meeting supplies, setup), company culture event planning, employee on-boarding and off-boarding, and supporting visiting Gems from other offices.
  • Office Management duties such as developing and improving internal processes and procedures, ownership of supply orders, and maintaining office equipment.
  • Facilities Management duties such as coordination of office/building access, manage and oversee weekly cleaners and/or other facility vendors, maintain cohesive on-brand feel through conclusion of office construction/renovation.


  • 3+ years prior experience providing support and operational assistance in an office environment (i.e. receptionist/administrative assistant, office management, executive assistant, personal assistant, or other relevant positions)
  • Meticulous and highly organized
  • Service-minded approach to problem solving and assistance
  • Strong interpersonal skills and comfortable interacting with various levels of seniority
  • Proactive and passionate about the employee experience
  • Ability to take initiative, coordinate with others and follow through
  • Proficiency with Google Suite and Microsoft Office; generally tech-savvy a big plus
  • Excellent verbal and written communication skills and the ability to deliver with effectiveness, clarity, and purpose
  • Ability to work independently, collaboratively, and multitask in a fast paced environment

What We Offer

  • Annual salary ranging between $60,000 to $75,000
  • 25 vacation days, 2 personal days, 5 sick days, plus 11 paid holidays per calendar year
  • Health benefits plans available at 77-100% employer contribution
  • 401k with employer match of 50% on first 6% 
  • $750/year Learning & Development stipend
  • Other benefits such as commuter benefits, FSA, and TalkSpace

How to Apply

Please submit your cover letter and resume via the link below.